Winter School Uniform Tender.

Latest winter tender document file

PRINCIPAL, GOVT. SR. SEC. SCHOOL,

RAIPUR KHURD, CHANDIGARH

PHONE NO. 0172-2679024

 

 

 

TENDER DOCUMENT

 

 

LIMITED TENDER

For

Purchase of Navy Blue Stitched School Uniform (Winter)

Tender Open from 04.10.2013 to 14.10.2013 TILL 1.00 P.M.

Closing date – 14.10.2013 TILL 1.00 P.M.

Date of Opening of Tender – 15.10.2013 at 9.30 A.M.

 

 

 

Convener SMC-cum-Principal

Govt. Sr. Sec.School

Raipur Khurd, Chandigarh


 

 

 

O/O PRINCIPAL, GOVT. SR. SEC. SCHOOL, RAIPUR KHURD, CHANDIGARH

 

TENDER NOTICE FOR PURCHASE OF NAVY BLUE STITCHED SCHOOL UNIFORMS FOR THE STUDENTS FROM I TO VIII CLASSES

 

 

 

                        O/O PRINCIPAL, GOVT. SR. SEC. SCHOOL, RAIPUR KHURD, CHANDIGARH

 

TENDER NOTICE FOR PURCHASE OF NAVY BLUE STITCHED SCHOOL UNIFORMS FOR THE STUDENTS FROM I TO VIII CLASSES

 

 

 

                        Sealed tenders are invited for the purchase of Navy Blue Stitched School Uniform (Winter) by the School Management Committee (SMC) Govt. Sr. Sec. School, Raipur Khurd, Chandigarh upto 14.10.2013 till 1.00 p.m. and the same will be opened on the next day i.e. 15.10.2013 at 9.30 a.m. in the presence of tenderers or their representatives who care to be present. For general information, conditions, guidance and reference, the Bid document can be viewed and downloaded from School website www.gsssrk.co.in or may be obtained from the Govt. Sr. Sec. School, Raipur Khurd, Chandigarh.

 

Note :  The Tender document received after due date and time will not be entertained. The undersigned or the department will not be responsible for any delay in delivery of tender by postal authorities.

 

 

 

 

Convener SMC-cum-Principal

Govt. Sr. Sec.School

Raipur Khurd,Chandigarh

 

 

 

 

 

 

 

 

 

INSTRUCTIONS/TERMS & CONDITIONS FOR THE TENDERER

 

  1. The vendor/ Manufacturer/Retailers/Firms/Shopkeepers etc. who are in the business of supply of Readymade/ Stitched School Uniform with an annual sale of Rs. 1,00,000/- (Rs.One Lacs only) are eligible to participate in the tender.

 

 

  1. That all qualified vendors who fulfill the required term & conditions and specifications shall be allowed to supply the Readymade/ Navy Blue Stitched School Uniform (winter)  on the same term & conditions of the tender
  2. The documents of tender should be submitted as under:-

 

(i)                    First Envelope superscribed as “TECHNICAL BID” should contain the following documents :-

(a)          Earnest Money Deposited (EMD) amounting to Rs.10,000/-

(b)          Copy of VAT No.

(c)          Copy of IT Pan No

(d)          Last Income Tax Return copy

(ii)                 Second envelop superscribed as “Financial Bid” should contain the Financial Rate as per Annexure-A.  The Financial Bid should contain rates only.  The rates should be mentioned both in figures as well as in words.  Any change in rates quoted by the firms afterwards will entail forfeiture of EMD & cancellation of tender.

(iii)               These two Envelopes should be sealed and put in an outer envelope to be superscribed as “TENDER FOR NAVY BLUE STITCHED SCHOOL UNIFORM (WINTER) due on 14.10..2013  by 1.00 P.M.  and the same will be opened on the next day i.e. 15.10.2013 at 9.30 a.m. in the office of the Principal GSSS-Raipur Khurd, Chandigarh.  Tender must be sealed and must bear stamp of the firm / distributor on the face of the envelope.  Unsealed envelope will not be entertained and rejected out rightly.

  1. The tender will be opened in two parts / stages i.e. firstly, Technical bid will be opened and if documents therein are found as per the terms and conditions of tender document, then qualified firms will be eligible for opening of the Financial Bid.

 

  1. EARNEST MONEY DEPOSIT (EMD)): TENDER SHOULD BE ACCOMPANIED WITH EARNEST MONEY OF Rs. 10,000/- (Rupees Ten Thousand only) TO BE PAID IN THE SHAPE OF DEMAND DRAFT, BANK DRAFT, DEMAND DRAFT, FDR from any Scheduled Bank in favour of PRINCIPAL, GOVT. SR. SEC. SCHOOL, RAIPUR KHURD, CHANDIGARH which shall be valid for one year.  No firm will be exempted from submission of EARNEST MONEY DEPOSITED (EMD).  The EARNEST MONEY DEPOSITED (EMD) of unsuccessful firms  will be refunded immediately after finalization of the tender.  No interest will be payable on EARNEST MONEY DEPOSITED (EMD).

 

  1. SAMPLE: The samples of each item bearing name & signature of the vendor should be submitted on the particular date at his / her own cost and risk which will be got tested by  the school at the cost of vendor from the Textile Committee (Govt. of India, Ministry of Textile).  The samples should be as per specification attached. The vendor should submit Samples with an Embroidered Logo of the Education Department. All Samples should be as per specification attached with the tender.   Non submission of the samples will lead to the rejection of the tender.  The sample of successful vendors shall be retained in the office of the Principal, Govt. Sr. Sec. School, Raipur Khurd, Chandigarh for one year from the date of issue of supply order.

 

  1. The rates quoted by the vendor should be F.O.R destination i.e. Govt. Sr. Sec.School, Raipur Khurd, Chandigarh including all taxes, freight etc.  Rates quoted shall remain valid for one year from the date of issue of supply order.

 

  1. The acceptance of tender will have the binding effect on the vendors and will have to supply the required items/ordered items within the period stipulated in supply order.

 

  1. Security Deposit : The successful firms will have to deposit performance security @5% of the total value of the order within 7 days of issuance of letter of intent by the school and the security deposited in connection with any other similar tender will not be considered against this tender. Thereafter, the supply order will be issued for the supply of Navy Blue Stitched School Uniform.  If the successful vendor fails to submit requisite security deposit within prescribed 7 days, the Earnest Money will be forfeited.

 

  1. The School Management Committee reserves the right to get the samples tested as supplied by the firms  and the cost will be borne by the firm(s).

 

  1. Inspection of Material :   The School Management Committee may inspect the goods supplied by the vendor in response to the purchase order/intent in the school.  The School Management Committee reserves all rights to reject the goods supplied if same are not found in accordance with the required description/specifications.

 

  1. The successful vendors shall supply the goods/material to the school within 25 days from the date of placing the supply order.  The payment shall be released only on the satisfactory inspection of material as per supply order/samples by the committee and by completing all the formalities.

 

  1. The sizes given in the financial bid are tentative.  However, the measurement of each child should be taken by the successful bidder/ tailor before stitching the uniform so that the uniform is correctly fitted to the child.

 

  1. The timely deliver/dispatch as stipulated in the supply order has to be strictly adhered to by the firm and in case of any request for extension of time made by the said vendors in writing, the same may considered by the School Management Committee of  Govt. Sr. Sec. School, Raipur Khurd, Chandigarh.

 

  1. PENALTY: The competent authority reserves the right to impose penalties in the following exigencies:

(a)  In case the vendor fails to complete the supply within time period as given in supply order, then penalty @ 0.5% per week or part thereof subject to maximum limit of 10%, on the value of delayed portion of supply will be levied.  However School Management Committee may relax the penalty clause if it is satisfied that reasons for the delay were largely due to circumstances beyond the control of vendor

 

  1. In case, there is any variation in the specifications / samples approved vis-à-vis the supply received, then that portion of supply will be rejected and the vendor shall be liable to supply the goods as per specification within a period of 10 days.

 

  1. In case of defected supply, the vendors will be informed to lift the said supply within 10 days from the date of issuance of said letter by the School Management Committee at his own cost.  In the event of non lifting of said defective goods within the specified period by the vendors, the School Management Committee will not be responsible in any manner for the loss or damage if any, caused to the said goods.

 

 

 

  1. FORCE MAJEURE: If the performance in whole / part by the vendors is prevented / delayed by any one or more of the force majeure events including but not limited to war, hostilities, civic commotion, acts of public enemy, sabotage, fire, floods and other natural causes, explosion, epidemics or non-availability of government controlled raw material under order / instruction of Central / State Govt. regulations, strikes, lockouts, agitations, embargo, act of civic or limitary authorities, the party shall not be made liable for the loss of damage due to delay or failure to perform during the currency of force majeure event provided that the happening is notified in writing (with documentary proof) within 7 days from the date of occurrence.  The work shall be resumed as soon as practicable after the force majeure event ceases to exist.

 

  1. The tender shall be opened on 15.10.2013 at 9.30 a.m. in the office room of the Principal, Govt. Sr. Sec.School, Raipur Khurd, Chandigarh. In the event of the date of receipt or opening of tender being declared a holiday, the due date of receipt/opening of the tender will be the next working day at the same hours.

 

  1. This tender is non transferable.

 

  1. The rates will be accepted on the clear understanding that these are not charged higher than those charged from the DGS & D rates and other State Government Departments. No price revision will be accepted by the competent authority during the currency of the supply order.

 

22. The School Management Committee, Govt. Sr. Sec.School, Raipur Khurd, Chandigarh or other sanctioning authority reserves the right to reject any tender or all the tenders without assigning any reason thereof.

 

  1. BLACK LISTING OF Applicant/Firms: The applicant/firms participating in the E.O.I. and short listed after due processing of tender can be blacklisted, as per the Finance Department, Chandigarh Administration Notification No.1927-F&PO(3)-2009/1170 dated 27th February, 2009 for non fulfilling the requisite requirements of the tender documents/supply order or for concealing any information or for furnishing any false documents/statements in the tender.

 

  1. ARBITRATION :    In the event of any dispute or difference the same shall be referred to the sole arbitrator i.e DPI(S), Education Department, Chandigarh Administration whose decision shall be final and binding on the parties thereto.  The provision of Arbitration & Conciliation Act, 1966, shall apply to the said arbitration proceedings.  The “DPI(S), Education Department, Chandigarh Administration” shall include an acting/officiating DPI(S) Education Department, Chandigarh Administration.

 

                          Convener SMC-cum-Principal,

  Govt. Sr. Sec.School,

Raipur Khurd , Chandigarh.

 

It is certified that I have gone through all the terms & conditions of the Expression of Interest and I/We further undertake to abide by all terms and conditions to be announced/mentioned at the time of opening of Expression of Interest or at the time of placing of supply order.

 

Date:   _________            Signatures of the Applicant/Firm with seal and Designation

Time : _________

 

 

 

LOGO OF THE EDUCATION DEPARTMENT, CHANDIGARH ADMINISTRATION

                                 

 

 

 

FINANCIAL    BID

Tender Inviting Authority: School Management Committee, Govt. Sr. Sec. School, Raipur Khurd, Chandigarh
Name of Work: Supply of Navy Blue Stitched School Uniform for the students from I to VIII of the school
Bidder Name :

Sl.
No.

Description of work

No.or
Qty. (Appx.)

Size

RATE In Figures To be entered by the Bidder

AMOUNT
Rs.

Figures

Words

1

Full Sleeves Shirt & Pant  for Boys (Blue combination)

41

31”/13”

 

 

2

Full Sleeves Shirt & Pant  for Boys (Blue combination)

38

32”/14”

 

 

3

Full Sleeves Shirt & Pant  for Boys (Blue combination)

33

33”/15”

 

 

4

Full Sleeves Shirt & Pant  for Boys (Blue combination)

45

34”/16”

 

 

5

Full Sleeves Shirt & Pant  for Boys (Blue combination)

44

35”/17”

 

 

6

Full Sleeves Shirt & Pant  for Boys (Blue combination)

50

36”/34”

 

 

7

Full Sleeves Shirt & Pant  for Boys (Blue combination)

58

37”/36”

 

 

8

Full Sleeves Shirt & Pant  for Boys (Blue combination)

49

38”/38”

 

 

9

Full Sleeves Shirt & Tunic for Girls (Blue Combination

40

31”/26”

 

 

10

Full Sleeves Shirt & Tunic for Girls (Blue Combination

40

32”/28”

 

 

11

Full Sleeves Shirt & Tunic for Girls (Blue Combination

32

33”/30”

 

 

12

Full Sleeves Shirt & Tunic for Girls (Blue Combination

43

34”/32”

 

 

13

Full Sleeves Shirt & Tunic for Girls (Blue Combination

50

35”/34”

 

 

14

Full Sleeves Kameej & Salwar for Girls (Blue combination)

51

32”/34”

 

 

15

Full Sleeves Kameej & Salwar for Girls (Blue combination)

38

34”/35”

 

 

16

Full Sleeves Kameej & Salwar for Girls (Blue combination)

43

36”/36”

 

 

Total in Figures from 1 to 16

695

 

 

Total in Words

 

 

 

O/O PRINCIPAL, GOVT. SR. SEC. SCHOOL, RAIPUR KHURD, CHANDIGARH

 

TENDER E FOR PURCHASE OF NAVY BLUE STITCHED SCHOOL UNIFORMS FOR THE STUDENTS FROM I TO VIII CLASSES OF THE SCHOOL

 

CHECK LIST

 

1

Name of the Vendor/Manufacturer/Retailer/Firm/ Shopkeeper & Address with Telephone/Mobile No./Fax No.

 

2

Whether EARNEST MONEY DEPOSITED (EMD) for Rs.10,000/- in the shape of Bank Draft/Demand Draft/Fixed Deposit (F.D.) in favour of the Principal, Govt. Sr. Sec.School, Raipur Khurd, Chandigarh payable at Chandigarh has been attached ? 

If yes, DD/FD No. ____________ dated ________ and name of the bank _______________________

 

 

Yes/No

3

Whether Non Black Listing etc. affidavit has been attached ?

Yes/No

4

Whether Annual Sales Certificate of Rs. One Lac has been attached ?(alongwith proof)

Yes/No

5

Whether copy of Sales tax Registration Certificate has been attached ?

Yes/No

6

Whether Samples of Navy Blue Stitched School Uniform has been submitted alongwith Tender?

Yes/No

7

Whether photocopy of latest Income Tax Return has been attached ?

Yes/No

8

Whether Self attested copy of PAN No. has been attached ?

Yes/No

9

Whether any proof regarding business/supply of Readymade/ Stitched School Uniform with an annual sale of Rs.1,00,000/- has been attached?

Yes/No

10

Any other attested copies as required in Technical Bid 

 

 

 

Signatures of the Applicant/Firm with seal and Designation

 

 

 

 

 

 

 

 

 

 

 

TECHNICAL

SPECIFICATIONS

 

 

TECHNICAL SPECIFICATIONS FOR NAVY BLUE UNIFORM

 

 

S. NO. Name of the Item

Specification

Specification of the item/sample quoted by the Applicant/ Firm
1. SUITING FABRIC PLAIN NAVY BLUE:-

The Stitched sample of Pant, Knikker & Tunic should be as per specification attached with E.O.I.Material confirming to the following specification out of ISI Specification No. 11248 Polyester- Viscose, blended suiting uniform fabric.  Specification of suiting fabric amended to No.2 of September, 1999:-   

Required specification for Suiting

 

Requirement

 Blend composition, percent 

a)      Polyester

b)      Viscose

64-70

Remainder   Threads/Inch

a)      Warp

 

b)      Weft

66.04+5 percent

-2.5 percent

48.26+5 percent

-2.5 percent   Mass, g/m2 (weight)190+5 percent

-2.5 percent   Length, mAs agreed   Width, cm138 or as agreed   Breaking load on 5.0 x 20 cm strip, Min

a)      Warp direction

b)      Weft direction

 

89.795 Kgf

65.306 Kgf   Relaxation shrinkage, percent, Max (Dimensional Stability)

a)      Warp direction

b)      Weft direction

 

 

1.0

1.0   Colour fastness

a)      Light

b)      Washing : Test 3

 

(After 4 Washings)

1)      Change in Colour

2)      Staining on adjacent fabric

 

c)      Perspiration

1)      Change in Colour

2)      Staining on adjacent fabric

 

d)     Rubbing

1)      Dry

2)      Wet

4 -5 or better

4 or better

 

4 or better

4 or better

4 or better

 

 

 

4 or better

 

 

 

 

 

4 or better

4 or better

 

 

 

 

 


TECHNICAL SPECIFICATIONS FOR NAVY BLUE UNIFORM s

 

S. NO.

Name of the Item

Specification

Specification of the item/sample quoted by the tenderer

1. SHIRTING FABRIC PIN STRIPES PATTERN WITH BASIC COLOUR BLUE & WHITE :-

The Stitched sample of Shirt for boys & girls as per specification attached with E.O.I.Material confirming to the following specification out of ISI Specification No. 11815 Polyester-Viscose, blended Shirting uniform fabric.  Specification of Shirting fabric amended to No.1 of August, 2002:-   

Required specification for Shirting

Requirement

2.Navy Blue fabric of salwar for girls should be as per specification attached with E.O.I.Threads/Inch 

a)      Warp

 

 

 

b)      Weft

111.76 per inch

+5.0%

-2.5%

 

91.44 per inch

+5.0%

-2.5%   Blend composition, percent (See note)

a)      Polyester

b)      Viscose

67.0 +2.0%

33.0+2.0%

    Mass, g/m2 (weight)

Tolerance     +5

Percent        -2.5102   Breaking load on 5.0 x 20 cm strips, Min

a)      Warp way

b)      Weft way

Approx 44 Kgf

Approx 35 Kgf   Length, mAs agreed   Width, cm

Tolerence, cm84 or as agreed

+ 1   Relaxation shrinkage, percent, Max

a)      Warp way

b)      Weft way

1

1   Colour fastness

a)      Light

 

b)      Washing : Test 3

 

1)      Change in Colour

2)      Staining on adjacent fabric

 

c)      Perspiration

i)                    Change in Colour

ii)                  Staining on adjacent fabric

 

d)     Rubbing

4-5 or better

 

4 or better

 

4 or better

 

4 or better

 

 

4 or better

4 or better

 

4 or better

 

 

 

 

 

 

 

 

 

 

winter tender  document